Executive Assistant

We have a fantastic opportunity for an Executive Assistant to work for the co-founders of a busy Fintech company in London.

The successful candidate will have previous experience within executive support and be happy to travel overseas on the needs of the executive team. This is a full time position.

 

Key Responsibilities:

• Providing administrative and secretarial support to the executive team. The role involves managing schedules, handling communication, organising meetings, and ensuring the smooth day-to-day operations of the Co-founders.
• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Liaise with third parties such as Accountants and Banking account managers and provide documentation as required.
• Handle incoming emails, and other communications on behalf of the executive team.
• Coordinate and organise meetings, including room bookings, agenda preparation, and minute-taking.
• Provide support on special projects and initiatives, including research, data analysis, and report preparation.
• Assist in the coordination and execution of company events, meetings, and conferences.
• Ensure timely follow-up on action items and deadlines related to various projects.
• Arrange travel itineraries, accommodations, and transportation for executives and other members of staff.
• Prepare travel expense reports and manage travel-related documentation.
• Handle sensitive and confidential information with utmost discretion and integrity.
• Serve as a trusted point of contact for internal and external stakeholders.
• Support HR functions such as maintaining employee records and assisting with recruitment processes.

 

Experience and Skills Requirements:

• Ability to manage multiple tasks and prioritise effectively
• Excellent verbal and written communication skills
• Strong attention to detail
• Ability to handle confidential information with discretion
• Strong interpersonal skills
• Degree-level educated
• Minimum 2-3 years of experience within executive support
• Happy to travel overseas regularly (at least 7 overseas trips per year, sometimes lasting up to 1 week)

 

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.