Legal Secretary

Our client based in Guilford is seeking a diligent Legal Secretary to provide support in the Residential & Property department. The ideal Legal Secretary will provide essential administrative support and ensure the smooth operation of the Law office. The right candidate will have strong organisational skills, attention to detail, and the ability to work under pressure in a fast-paced environment. Confidentiality and excellent communication skills are essential for interacting with clients and legal professionals.

 

Company Benefits:

• Comprehensive health insurance
• Pension plan
• 25 days’ holiday plus bank holidays
• Life insurance
• Performance-based bonus
• Career development opportunities
• Company events

 Key Responsibilities:

• To work for a team of solicitors/fee earners in conjunction with other support staff.
• Prepare correspondence and documents through audiotyping and word processing.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done, in person if an Office Assistant is not available to undertake the task.
• Make appointments, arrange meetings and maintain an up-to-date diary for fee earners.
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend to clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development
• Undertake on-line form filling requirements
• Operate the in-house database/system
• Maintain or improve the current standards of document presentation
• Consider improvements to the efficiency of the department.

Experience and Skills Requirements

• Minimum of 2 years’ experience as a Legal Secretary
• Advanced IT skills in relevant packages
• Keeps up with fee earners’ work production
• High accuracy levels
• Communicates professionally with clients both on the telephone and personally
• Provides good customer care
• Demonstrates a pro-active approach to work and clients
• Progresses client matters without supervision and in the absence of fee-earners
• Takes on other tasks
• Demonstrates clear commitment to the company and a genuine interest in legal work
• Has a good attendance record year on year
• Demonstrates a positive attitude.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.