Payroll Administrator

Location:Guildford
Salary:£15 - £17 per hour
Type:Part Time
Sector:Accounting & Finance

Our client is on the lookout for a dynamic Payroll Administrator to collaborate with the Director of People in delivering a seamless and efficient payroll service, working closely with our trusted payroll provider, ADP. 

Company Benefits:

  • Comprehensive health insurance
  • Pension plan
  • 25 days’ holiday plus bank holidays
  • Life insurance
  • Performance-based bonus
  • Career development opportunities
  • Company events 

Key Responsibilities:

  • Maintaining the ADP database in combination with the HR Co-ordinators, administer:
    • New starters, leavers, internal moves, and promotions
    • Salary adjustments and pay increases
    • Changes to working patterns
    • Calculating holiday entitlements, salaries, maternity dates, etc.
    • Overseeing the firm’s self-service absence management system and maintaining accurate absence records
    • Producing annual spreadsheets for holiday carryover
    • Generating reports and spreadsheets to support departmental operations
  • Handle all pre-payroll tasks and select post-payroll activities
  • Check and upload P45s and HMRC New Starter forms to ADP
  • Prepare payroll files, ensuring all required information is included and chasing any missing details
  • Submit payroll data to ADP within designated deadlines for processing
  • Input payroll information into the payroll software
  • Act as a key liaison with the payroll provider to resolve any queries
  • Address payroll-related staff queries
  • Conduct payroll checks before final approval
  • Download, save, and manage pre-commit and post-commit payroll reports for sign-off
  • Collate and process P11D information
  • Prepare payroll data for the annual pay review and bonus payments
  • Serve as the primary contact for ADP payroll specialists
  • Administer the firm’s Pension Scheme, including:
    • Collaborating with the HR Co-ordinator to conduct monthly pension assessments
    • Processing monthly pension payments online
  • Oversee the administration of the firm’s childcare voucher scheme
  • Support and lead payroll-related projects as required.

Experience and Skills Requirements

  • Previous payroll experience is essential; familiarity with ADP is advantageous
  • Strong sense of discretion, integrity, and confidentiality
  • Excellent numerical skills with a high level of accuracy
  • Diligent, honest, and resilient with a proactive approach
  • A strong team player with the ability to collaborate effectively
  • Solid understanding of payroll administration, systems, and procedures
  • Experience in maintaining HR databases
  • Strong written and verbal communication skills
  • Exceptional organisation and time management skills, with the ability to plan, prioritise, and manage workload effectively
  • Problem-solving skills with the ability to think critically and take initiative
  • Keen attention to detail
  • Proficient keyboard skills with a good working knowledge of Windows, Word, Excel, and Outlook (intermediate level)
  • Understanding of sickness, absence, maternity, and other leave policies and their application within payroll

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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